The Music City Veterinary Conference is the premier event for veterinarians, veterinary technicians, students and practice personnel of the southeast region of the USA —drawing more than 800 attendees each year.

Schedule

Thursday, February 27

4:00P–7:00P

Exhibitor Move-In

Friday, February 28

7:30A–5:30P

Exhibit Hall Open

8:00A–5:20P

Education Sessions

Saturday, February 29

7:30A–4:30P

Exhibit Hall Open

8:00A–5:20P

Educational Sessions

4:30P–6:00P

Exhibitor Move-Out

6:00P–8:00P

TVMA Awards

Sunday, March 1

8:00A–3:30P

Educational Sessions

General Information

Hotel

The Embassy Suites Hotel will be the site for the Music City Veterinary Conference. From I-24 East or West take exit 76 Medical Center Parkway. Head north on Medical Center Parkway, the hotel is located on the right. The hotel is conveniently located close to state route 840, with easy access to Stones River National Battlefield, The Sam Davis Home, and Canonsburgh Village. Explore the shops and restaurants of “The Avenue Murfreesboro”, adjacent to the hotel. Nashville is also just a half hour’s drive away.

The group rate is $147 for single or double occupancy (plus tax). To make reservations at the special MCVC rate, contact the hotel by calling 615- 890-4464. To ensure the group rate and space availability, make your reservations no later than Monday, February 3, 2020. The room block will close once the room block has been met or has reached the deadline, whichever occurs first.  Be sure to mention TVM as the group code.

Exhibitor Contractor
Fern Exposition & Event Services will be the official decorator for the conference. After submitting your contract and fee to TVMA, an exhibitor kit will be sent electronically via email to you. Information about ordering electrical, shipping, etc. will be supplied in the exhibitor kit. Please note that the exhibit hall is carpeted.

Exhibitor Beware of Room Block Pirates

Exhibitors have reported being contacted by Skyline Housing. This is a scam service. Please refer to the information below and DO NOT book your reservations through this or any other company that calls you directly. We request that you contact TVMA office if you have received a call from this or any other third-party room booking company.

Sham housing companies that contact association members and exhibitors after conference registration opens with fraudulent offerings of hotels rooms (sometimes at rates discounted from what’s posted on the meeting’s official website), requests for credit card information for previously made reservations, or pushes to book through them immediately. Typically the company claims that the meeting’s room block is nearly sold out but they can get the attendee/exhibitor a good rate at an overflow hotel or one outside the room block. These pirated rooms usually come with a large cancellation fee, so even if the attendee or exhibitor figures it out—or the association becomes aware of the scam—it can be too little, too late.

Sponsor Benefits

Platinum Sponsor – ($10,000+) VALUE

  • Complimentary double booth at the conference
  • Additional Booths – Premium booth placement at Allied Member Fee ($950)
  • Four (4) complimentary exhibitor registrations – in addition to 2 registrations with each booth
  • Complimentary conference proceedings online access
  • Link from the TVMA Website to sponsor’s Website (until January 1, 2021)
  • Listing and logo on the TVMA Website (until January 1, 2021)
  • Listing with logo in the conference program
  • Listing with logo in promotional materials
  • Complimentary one-half page advertisement in onsite-program (artwork provided by sponsor)
  • One complimentary list of conference pre-registrations in Excel format (provided upon request 2 weeks prior to  conference)
  • Complimentary list of conference registrants (provided upon request after meeting no later than March 20, 2020)
  • Choice of one of the following:
    • Logo on the hotel key cards
    • Logo on notepads
    • Insert in-room drop
    • Information article of product/service in one issue of TVMA Tidbits and on TVMA website for one month

Gold Sponsor – ($7,500-$9,999) VALUE

  • Complimentary single booth at the conference
  • Three (3) complimentary exhibitor registrations – in addition to 2 registrations with each booth
  • Complimentary conference proceedings online access
  • Link from the TVMA Website to sponsor’s Website (until January 1, 2021)
  • Listing and logo on the TVMA Website (until January 1, 2021)
  • Listing with logo in the conference program
  • Listing with logo in promotional materials
  • Complimentary one-half page advertisement in the onsite program (artwork provided by sponsor)
  • One complimentary list of conference pre-registrations in Excel format (provided upon request 2 weeks prior to conference)
  • Complimentary list of conference registrants (provided upon request after meeting no later than March 20, 2020)
  • Two (2) tickets to the TVMA awards banquet held during the MCVC

Silver Sponsor – ($5,000-$7,499) VALUE

  • Two (2) complimentary exhibitor registrations – in addition to 2 registrations with each booth
  • Complimentary conference proceedings online access
  • Listing with logo on the TVMA Website (until January 1, 2021)
  • Listing with logo in the conference program
  • Listing with logo in promotional materials
  • One complimentary list of conference pre-registrations in Excel format (provided upon request 2 weeks prior to conference)
  • Complimentary list of conference registrants (provided upon request after meeting no later than March 20, 2020)
  • Two (2) tickets to the TVMA awards banquet held during the MCVC

Bronze Sponsor – ($1,000-$4,999) VALUE

  • One (1) complimentary exhibitor registration – in addition to 2 registrations with each booth
  • Complimentary conference proceedings online access
  • Listing and logo on the TVMA Website (until January 1, 2021)
  • Listing with logo in the conference program
  • Listing with logo in promotional materials
  • One complimentary list of conference pre-registrations in Excel format (provided upon request 2 weeks prior to conference)
  • Complimentary list of conference registrants (provided upon request after meeting no later than March 20, 2020)

Exhibitor Fees & Layout

By registering online for exhibit booths and sponsorships, you will be able to complete your contract, list your booth choices and pay your fee. Registration will be open to TVMA Allied Members during a specified time prior to open registration to non-members. For more information on becoming a TVMA Allied Member please visit www.tvmanet.org. If you have questions regarding this process, please contact the TVMA office (931) 438-0070.

$

Specifications

$950 – Single Booth
$1,100 – Premium Single Booth*

  • One 8’ x 10’ booth no higher than 8’ in back and 3’ on each side
  • One draped 6’ table
  • Two chairs
  • One identification sign
  • Badges for two exhibit staff
  • Carpeted exhibit hall
  • Printout of registrants available upon request (to be emailed three weeks after meeting)
  • Complimentary conference proceedings online access

$1,650 – Double Booth
$1,900 – Premium Double Booth*

  • One 16’ x 10’ booth no higher than 8’ in back and 3’ on each side
  • Two draped 6’ tables
  • Four chairs
  • One identification sign
  • Badges for four exhibit staff
  • Carpeted exhibit hall
  • Printout of registrants available upon request (to be emailed three weeks after meeting)
  • Complimentary conference proceedings online access

* Premium Booths are located in prime locations in the exhibit hall.

Become an Exhibitor

Contracts and fees must be received no later than January 24, 2020 in order for the exhibitor’s name to be printed in the conference materials.

Still have questions?

Please contact us at:
(931) 438-0070

Thank you to our 2019 Exhibitors

3 Sided Media/Review Retrievers
All Vet Imaging, LLC
Amerivet
ANTECH Diagnostics
B. Braun
Banfield Pet Hospital
Bank of America
Bayer U.S. Animal Health
Beloved Waters Pet Aquamation
Beyond Asset Management
Blue Buffalo
Blue Frog, LLC
BluePearl Veterinary Partners
Boehringer Ingelheim Animal Health
Carr Healthcare Realty
Ceva Animal Health
Christian Veterinary Mission
Clinics Choice
Companion Animal Health by LiteCure
Crown Tenant Advisors
Dechra Veterinary Products
Doctor Multimedia
easyvetclinic
Elanco Companion Animal Health
Faithful Companion
GLC Direct
Good Shepherd Pet Services, Inc.
Greater Vision Veterinary Care

H&O Equipments DBA CryoProbe
Henry Schein Animal Health
Heritage Bank & Trust
Heska Corporation
Hill’s Pet Nutrition, Inc.
IDEXX Laboratories, Inc.
Innovetive Petcare
Jorgensen Laboratories
K-Laser
Lincoln Memorial University College of Veterinary Medicine
Merck Animal Health
Mg Biologics
MILA International, Inc.
Multi Radiance
MWI Animal Health
Nashville Veterinary Specialists and Animal Emergency
Natural Vet Companies/Vet Assured
Nelson & Associates
Nutramax Laboratories Veterinary Sciences, Inc Patterson Veterinary
Patterson Vet Supply, Inc.
Paxxo Inc.
People’s Custom Rx
Pet Angel
PSIvet
Revo Squared, LLC
Rose Micro Solutions
SelectivePay
Simmons & Associates MidSouth, LLC
Southeast Medical Books

Southern Financial Consultants, Inc.
Southern Veterinary Partners
Tailtrax
Tennessee Board of Veterinary Medical Examiners
Tennessee Department of Agriculture
Tennessee Veterinary Technicians Association
Text Request
Total Practice Solutions Group
Universal Imaging
University of Tennessee at Martin Veterinary Technology Program
University of Tennessee College of Veterinary Medicine
Value Vet Affordable Pet Care
Varnell Bookkeeping, LLC
VetCor
Veterinary Ophthalmology Services
VetMatrix
Vetray Technology by Sedecal
VetriScience Laboratories
VetScene
VetSpecs, Inc.
Vetz Petz-Antinol
Virbac Animal Health
Wedgewood Pharmacy
Wells Fargo N.A.
Zoetis

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